Eastern Europe Studies Centre Event Organization Questionnaire

Email for contact person *

Official event organisers and partners

Venue, date, time, and duration of the event

Detailed cost estimate of the event and expected sources of funding

Goals of the event

Format of the event

Target audience

Division of responsibilities of the event organisers

Responsibility for preparation and sending of invitations to events

Public exposure of the event (one of the indicated options)

Representation of ideas expressed during the event (one of the indicated options)

Public (ideas expressed at the event can be quoted and otherwise used in public);
Chatham House Rules (ideas expressed at an event may be used without assigning them to specific individuals and without quoting);
Off-the-record (ideas expressed at the event are not intended for any public dissemination).

Participation of the media (including invitations) and provision of working conditions;

Video broadcast/recording of the event (if planned, indicate where the broadcast will take place; how many video cameras are expected, etc.)

Estimated number of key participants and guests of the event

Event participants registration process

Planned layout of the event space (chairs, tables, and platforms)

Person in charge of the smooth course of the event (moderator, presenter)

Event sound equipment needs (microphones, platform)

Interpreting (interpreting type (simultaneous/other), interpreting languages)

Use of visual material (such as slides during presentation, projector, computer, Internet, connections)

Event guests with disabilities or other special needs

Event guests arriving with security

Spaces to be used in parallel with the main venue of the event (such as adjacent halls, courtyard, etc.)

Necessary decorations and symbols (flags, banners, etc.)

Catering (coffee break, lunch, dinner)

Other (specify)

Risks related to the organisation of the event and their planned management

Other comments or requests